Data protection statement for E-varamu users:

Using the website of the E-varamu is generally possible without providing any personal data. If any personal data (for example, name, address or email address) are collected, this is always done on a voluntary basis after accepting a specific data protection statement. This data protection statement provides information about why data is collected, what it is used for and how collected data can be withdrawn if necessary after consent to collect said data has been given. Collected data will not be passed on to third parties without express permission to do so.

The E-varamu website sets cookies, that is, text files that are saved on your computer which make it possible to analyse your use of the website and allocate your queries to a session. This aids simplified and comfortable use of the website. If cookies are rejected by the communicating computer, some functions (e.g. memorising the choice of facet or language) will not be available in the system. When the session ends and, when your Web browser closes at the latest, these cookies are deleted.

The E-varamu website uses Piwik, an open source software, to statistically analyse user access and this software uses cookies as described above. The information generated by the cookie about your use of this website is saved on the provider’s server in Estonia. Your IP address is anonymised after processing and before being saved. You can prevent cookies from being installed using the corresponding settings in your browser software. However, in this case, you may not be able to use all of the functions of this website in full. Alternatively, you can let us know here that you do not want your E-varamu sessions to be logged. In this case, we will save a cookie with this information on your computer. As long as this cookie remains on your computer, we will not log any sessions spent on your terminal in the E-varamu. If you use several terminals to access the E-varamu website (e.g. a computer and a mobile telephone), you must repeat this process for every device. Independent of this, every time a user accesses a page on the website provided by the E-varamu and every time a file is called up, the system saves data from this process in a log file. These data are not personal and, therefore, it is not possible to trace data back to a specific user.

Each dataset consists of the following:

We deliberately forgo saving the IP address of the requesting user, which is standard practice, after the session is over. This means that personal user profiles are not created. The saved data are evaluated exclusively for statistical purposes (unless you have denied permission to do so, see above) and to localise and remedy technical errors. Neither the saved data nor parts there of are passed on to third parties.

It is hereby expressly forbidden for third parties to use any contact data published as part of the legal obligation to provide an imprint in order to send advertising and marketing materials which have not been explicitly requested. The provider of these pages retains the right to take legal action in cases where it is sent unsolicited marketing information, for example, in the form of spam mails.

Data protection statement for cooperation partners:

One central aspect of the E-varamu is that it networks all Estonian cultural and scientific facilities and their digital and digitalised inventories. To include the institution you represent in this, you must go through a registration process during which personal data will be requested. The following information on data protection explains why we collect your data, what we use it for and how you can revoke consent you have already given, if necessary.

  1. Compliance and purpose of data storage and processing
    By entering your personal data (first name, surname, academic title, job description, email address, tel. no.; see step 4 of registering for cultural and scientific facilities), you give your consent that these data can be saved and processed for the purposes of registering your institution. We need your personal data to
    • allow you and your institution access to the services of the E-varamu provided exclusively for you via a personalised entry point (Account), and so that
    • we, as the technical operator working on behalf of the Competence Network, are able to contact you quickly and without complication to provide you with technical support, as well as to set up and maintain the E-Varamu.
  2. Data transfer, cookies
    Your personal data may only be transferred in order to clarify questions in connection with setting up or maintaining the E-Varamu. Accordingly, data recipients are therefor only those responsible for the coordination, technical development and operation of the E-varamu. As for the rest, your data will  not be transferred or made available to third parties. The registration process and the Extranet of the E-varamu set cookies in order to allocate queries to a session. This makes it possible to use websites in a simple and convenient manner. If cookies are rejected by communicating computers, important functions of the system will not be at the user’s disposal. These cookies are deleted when the session is ended, and at the latest when the Web browser is closed.
  3. Data security
    Your data can only be accessed by people who are involved in the administration and management of the E-varamu.